ARTS CLUB OF WASHINGTON
I. Arts Club Hours
A. The Arts Club’s galleries are open to the public from 10:00 am to 5:00 pm Tuesday through Friday and 10:00 am to 2:00 pm on Saturday. The Spilsbury Gallery is open Wednesday through Friday from 11:00 a.m. to 5:00 p.m. and on Saturdays from 11:00 to 3:00 p.m.
B. The Arts Club is closed on Sunday and Monday and the entire month of August.
II. Use of the Arts Club by Members
A. Any Arts Club related activity (committee meetings, etc.) must be scheduled with the Club Manager and the President. Requests for food or beverage must be made with the Club Manager.
B. Any other use of the Club’s facilities must be approved in advance by the Club Manager; all food and beverage arrangements must be made with the Catering Department.
C. Member-Hosted Events – After one year of membership, a member in good standing may hold events and/or meetings at the Arts Club. A member-hosted event is subject to the following conditions:
1. The facilities rental fee shall be waived.
2. Catering charges will be determined by menu selection and alcohol/beverage consumption plus labor costs and gratuities.
3. Outside food and/or non-alcoholic beverages may be brought into the Arts Club for a member event. An Arts Club staff member must be present at the event at a cost of $35/hour per staff member.
D. Member-Sponsored Events – After one year of membership, an Arts Club member in good standing may sponsor an event, which may be a fundraising event for an outside group. A member-sponsored event is subject to the following conditions:
1. A facilities rental fee of $300 will be charged for a maximum of
100 people. For larger groups, consult the Club Manager.
2. Catering costs as set forth in Section II. C 2.
3. The member sponsoring the event must be present at the event.
4. Invoices will be paid within 5 days of the event.
III. Partnering Organizations
A. Arts organizations wishing to use the Club’s facilities for their programs must have prior approval by the President and/or the Chair of the Outreach Committee. Written requests should be submitted to the President and then forwarded to the Chair of the Outreach Committee. Arts organizations must be incorporated and have 501 (c) (3) certification.
B. Once approved, the arts group will be charged a $150 usage fee
C. Catering costs will be as set forth in Section II. C 2.
D. A Club staff member must be on hand for these events and the member hosting the event must be in attendance. A charge of $35/hour per staff member will be assessed.
E. Arts groups using the Club’s facilities may charge Arts Club members their standard admission fee to attend their programs presented at the Club.
F. Arts groups that collaborate with the Club under Section III shall not assess an entry fee to Club members.
A. Members are responsible for the conduct of their guests while on the premises and for any indebtedness that may accrue.
B. Any indebtedness to the Arts Club by a guest of a member will be charged to and paid for by the member. Members shall be held responsible for damage to Arts Club property due to their negligence and for injurious acts committed by their guests or visitors.
A. Any complaint regarding unsatisfactory services or facilities in any way concerning the Arts Club, Arts Club management or Arts Club staff shall be put in writing and forwarded to the President. Complaints may not be made directly to Arts Club staff.
VI. Arts Club Furnishings and Equipment
A. Paintings, furnishings, furniture or equipment of the Arts Club shall not be loaned or removed from the premises of the Arts Club for any purpose whatsoever without express approval of the Board of Governors.
B. Paintings, sculpture, photographs, or other objects exhibited or hung as part of a current exhibition, shall not be removed from the Arts Club without permission of the Chair of the Exhibitions Committee and/or the Chair of the House Committee.
C. Furniture or pianos shall not be moved within the Arts Club unless approval has been obtained from the Chair of the House Committee.
D. Newspapers, magazines or books belonging to the Arts Club shall not be marked, cut or otherwise defaced, nor shall they be removed from the Arts Club.
VII. Food & Beverage Service
A. No food or beverage may be brought into the Arts Club except with regard to a member-hosted event and only to the extent provided in Section II, C.2.
B. No outside caterer or catering arrangement is permitted for an event.
C. Red wine will only be served on the first floor of the Arts Club.
D. All alcoholic beverages must be purchased through the Arts Club.
VIII. Reservations & Billing
A. Arts Club luncheons on Fridays and Arts Club dinners are for Arts Club members and their guests by reservation only. In order to ensure correct staffing, reservations and cancellations must be made no later than 3:00 pm on the day preceding the event. Reservations may be made by calling 202 331 7282 x16 or by email to email@example.com.
B. Late reservation requests will be accommodated as space permits.
C. In the event a member must cancel reservations after 3:00 pm the day preceding the event, the member’s account will be charged.
D. Dietary restrictions and seating requests must be made at the time the reservation is made.
E. If an event is cancelled, those holding reservations will be notified by phone or email.
IX. Printed Materials
A. The use of Arts Club stationary or the Arts Club logo by any member is prohibited without prior written permission of the President or the Club Manager.
A. No subscriptions, petitions or appeal for funds shall be circulated or made on the premises of the Arts Club without the written permission of the Board of Governors.
B. No notices of any kind relating to other than Arts Club organizational business shall be posted on the Arts Club bulletin board or elsewhere in the building without prior consent of the President.
C. Nothing shall be hung or exhibited anywhere in the Arts Club, including temporary installations of material or exhibitions, without prior approval of the Exhibitions Committee and the House Committee.
D. The Arts Club roster (list of members) and their mailing addresses, e-mail addresses and/or telephone numbers may not be used or sold to any other organization, individual or group of individuals without approval of the Board of Governors. The Arts Club roster (list of members) is for Arts Club business use only.
XI. Gifts & Endowments
A. The Board of Governors and the Trustees of the Endowment must approve acceptance of any gift offered to the Arts Club.
A. Children under the age of 12 are welcome at the Arts Club’s Sunday brunches and at Thanksgiving Dinner. They may not attend other events with the exception of exhibit openings.
B. An adult must supervise children under the age of 12.
C. The price for children under the age of 12 shall be two-thirds the price charged to members of the Arts Club and their guests.
XIII. Guest Sleeping Rooms
A. Guest sleeping accommodations are available for resident and non-resident members and their guests and members of reciprocal clubs only.
B. The Arts Club member must make reservations with the caretaker of the Club.
C. Room keys must be picked up by 5:00 pm on the day of arrival.
D. Members are responsible for the conduct of their guests while in residence at the Arts Club. It is imperative that any guest close and lock the door upon entering or exiting the Arts Club.
E. No person under the age of 18 may stay in the guest rooms at the Arts Club.
A. Smoking is prohibited inside the Arts Club as well as outside the front of the buildings. Receptacles for cigarette butts are available in the courtyard and must be used.
XV. Lost or Stolen Articles
A. The Arts Club of Washington is not responsible for lost or stolen articles at member or non-member functions. Signs regarding this are posted.